Step 1
Assign the sample a reference and record its origin, receipt date and production status.
Practical review guide · Free worksheet
Create a product sample evidence register
Direct answerRecord which physical sample was examined and how it relates to saleable stock. Keep sample limitations visible when using photos or review notes as evidence.
Reviewed by ComplyFolio. Sellers and reviewers maintaining product evidence and preparing publication decisions.
Get the working templateReview procedure
These are suggested operational checks to apply to your own evidence. They are not additional legal requirements or claims that the workspace automates this entire task.
Step 2
List differences between the sample and the version intended for sale.
Step 3
Link observations and photographs to that sample rather than the whole product range.
Step 4
Request production evidence for unresolved differences before treating the record as representative.
Worked example
A supplier sends a pre-production sample whose final label and packaging have not yet been printed.
What the reviewer finds
- The sample lacks final packaging.
- The observed switch differs from the proposed production version.
Resulting record
A sample register connecting observations to a specific physical item.
Boundary: A sample review cannot establish conformity or consistency of all production units.
This scenario is fictional. It illustrates a review decision, not a customer outcome or a compliance determination.
Download the blank working record
The Markdown worksheet includes the procedure, the fields below, and space for findings, evidence, owners and retests. It contains no pre-approved findings. Edit it locally without an account.
- Sample reference
- Production status
- Observed difference
- Photo reference
- Production follow-up
Record what you observed, including unknowns. Link each decision to a source and keep unresolved questions assigned to an owner. Share completed records only through an appropriate authorized route.
Primary references and scope
The references provide the legal or technical context. The procedure and worksheet are ComplyFolio working suggestions, not official forms or a certification standard.
- GPSR — product safety, operator and distance-sale requirements (legal context)
- European Commission — product safety and business resources
A sample review cannot establish conformity or consistency of all production units.
Connect the review to your product record
Use the free workspace for an initial public product-page review, then add the manual evidence and decisions this guide requires. A page scan cannot inspect private supplier files or complete every user journey.
Start with a public product page