Step 1
Choose representative units and record how they were selected from stock.
Practical review guide · Free worksheet
Create a batch label photo log
Direct answerPhotograph identifiable physical stock and connect each image to the batch, date and product record. Keep unreadable or partial images as failed evidence captures.
Reviewed by ComplyFolio. Sellers and reviewers maintaining product evidence and preparing publication decisions.
Get the working templateReview procedure
These are suggested operational checks to apply to your own evidence. They are not additional legal requirements or claims that the workspace automates this entire task.
Step 2
Capture readable label close-ups and context images showing where the label sits.
Step 3
Compare the photographed identifiers with the receiving and product records.
Step 4
Record unreadable details as missing and request another capture rather than guessing characters.
Worked example
A warehouse sends a cropped label photo with a visible model but no batch code or packaging context.
What the reviewer finds
- The crop excludes the batch code.
- The photograph cannot be connected to a receiving record.
Resulting record
A photo index with stock references, capture dates and missing-image tasks.
Boundary: A sample photo does not prove that every unit in a batch carries the same label.
This scenario is fictional. It illustrates a review decision, not a customer outcome or a compliance determination.
Download the blank working record
The Markdown worksheet includes the procedure, the fields below, and space for findings, evidence, owners and retests. It contains no pre-approved findings. Edit it locally without an account.
- Stock reference
- Batch code
- Image reference
- Capture date
- Missing detail
Record what you observed, including unknowns. Link each decision to a source and keep unresolved questions assigned to an owner. Share completed records only through an appropriate authorized route.
Primary references and scope
The references provide the legal or technical context. The procedure and worksheet are ComplyFolio working suggestions, not official forms or a certification standard.
- GPSR — product safety, operator and distance-sale requirements (legal context)
- European Commission — product safety and business resources
A sample photo does not prove that every unit in a batch carries the same label.
Connect the review to your product record
Use the free workspace for an initial public product-page review, then add the manual evidence and decisions this guide requires. A page scan cannot inspect private supplier files or complete every user journey.
Start with a public product page