Step 1
List product revisions and the instruction identifiers supplied with each.
Practical review guide · Free worksheet
Match instruction versions to shipped products
Direct answerConnect each instruction version to the product revisions and markets it covers. A current download should not silently replace the only instructions for older stock.
Reviewed by ComplyFolio. Sellers and reviewers maintaining product evidence and preparing publication decisions.
Get the working templateReview procedure
These are suggested operational checks to apply to your own evidence. They are not additional legal requirements or claims that the workspace automates this entire task.
Step 2
Compare assembly images, controls and warnings against the actual revision.
Step 3
Record languages and markets covered by each approved instruction version.
Step 4
Preserve older applicable versions and direct customers to the correct one using a clear identifier.
Worked example
A manufacturer adds a new locking mechanism, but the online manual still illustrates the earlier assembly sequence.
What the reviewer finds
- The manual image shows a different lock.
- The store has no way to distinguish instructions for old and new stock.
Resulting record
A product-revision-to-instruction register.
Boundary: Matching a manual to a model does not establish that its instructions are adequate or legally sufficient.
This scenario is fictional. It illustrates a review decision, not a customer outcome or a compliance determination.
Download the blank working record
The Markdown worksheet includes the procedure, the fields below, and space for findings, evidence, owners and retests. It contains no pre-approved findings. Edit it locally without an account.
- Product revision
- Manual revision
- Language
- Applicable stock
- Customer access route
Record what you observed, including unknowns. Link each decision to a source and keep unresolved questions assigned to an owner. Share completed records only through an appropriate authorized route.
Primary references and scope
The references provide the legal or technical context. The procedure and worksheet are ComplyFolio working suggestions, not official forms or a certification standard.
- GPSR — product safety, operator and distance-sale requirements (legal context)
- European Commission — product safety and business resources
Matching a manual to a model does not establish that its instructions are adequate or legally sufficient.
Connect the review to your product record
Use the free workspace for an initial public product-page review, then add the manual evidence and decisions this guide requires. A page scan cannot inspect private supplier files or complete every user journey.
Start with a public product page