Step 1
Record a checksum or immutable file reference and receipt date for both copies.
Practical review guide · Free worksheet
Track supplier document revisions
Direct answerGive each received revision its own record and preserve the prior version. Use the supplier's change explanation to decide which listings, labels and reviews need reopening.
Reviewed by ComplyFolio. Sellers and reviewers maintaining product evidence and preparing publication decisions.
Get the working templateReview procedure
These are suggested operational checks to apply to your own evidence. They are not additional legal requirements or claims that the workspace automates this entire task.
Step 2
Compare the changed sections and ask whether the change affects shipped or future batches.
Step 3
Identify every listing, translation and label draft that used the earlier revision.
Step 4
Assign a reviewer to each affected artifact and retain the superseded file with its status.
Worked example
A manufacturer replaces a manual PDF without changing the download URL, removing a warning paragraph.
What the reviewer finds
- The shared URL now serves different content.
- Two translated instructions still use the removed paragraph.
Resulting record
A revision-impact table linking source changes to downstream work.
Boundary: A newer date does not establish that the replacement wording is correct or applicable to all stock.
This scenario is fictional. It illustrates a review decision, not a customer outcome or a compliance determination.
Download the blank working record
The Markdown worksheet includes the procedure, the fields below, and space for findings, evidence, owners and retests. It contains no pre-approved findings. Edit it locally without an account.
- Old revision
- New revision
- Changed section
- Affected artifact
- Retest owner
Record what you observed, including unknowns. Link each decision to a source and keep unresolved questions assigned to an owner. Share completed records only through an appropriate authorized route.
Primary references and scope
The references provide the legal or technical context. The procedure and worksheet are ComplyFolio working suggestions, not official forms or a certification standard.
- GPSR — product safety, operator and distance-sale requirements (legal context)
- European Commission — product safety and business resources
A newer date does not establish that the replacement wording is correct or applicable to all stock.
Connect the review to your product record
Use the free workspace for an initial public product-page review, then add the manual evidence and decisions this guide requires. A page scan cannot inspect private supplier files or complete every user journey.
Start with a public product page