# Name supplier files for reliable retrieval — working record

Blank worksheet. Complete with your own verified evidence; no example finding is pre-approved.
Guide: https://complyfolio.com/supplier-file-naming-convention
Reviewed: 2026-09-23

## Record
- Product / page / release:
- Reviewer:
- Review date:
- Original filename:
- Normalized filename:
- Product reference:
- Document type:
- Revision:

## Procedure
- [ ] Choose a pattern containing supplier reference, model, document type, revision and date.
- [ ] Keep the original filename in the register before creating a normalized sharing name.
- [ ] Check for collisions and preserve distinct originals when names would otherwise match.
- [ ] Test retrieval by asking another reviewer to find the current manual for one specific model.

## Decision
- Evidence references:
- Actual findings:
- Unresolved questions:
- Next action and owner:
- Retest evidence:

## Review boundary
A descriptive name helps retrieval but says nothing about document validity or approval.
These are ComplyFolio operational suggestions, not prescribed legal forms or certification requirements.